Accountant - Children's Institute for Learning Differences (Mercer Island)

Accountant

Posted by: Children's Institute for Learning Differences

Description

JOB DESCRIPTION

POSITION: Accountant
REPORTS TO: Managing Director
PURPOSE: The Account is currently the only finance-related position at CHILD. Therefore, the scope of responsibilities is wide and varies from day-to-day duties related to Accounts Payable and Accounts Receivable to production and management of annual budgets. With the broad array of tasks, the Accountant must be experienced with a variety of software, able to provide input on policies and procedures as well as willing to interact with the Board of Trustees.
COMPENSATION: The duties can be reasonably accomplished in a 32 hour work week.
ESSENTIAL FUNCTIONS:
Accounting:
Full cycle Accounts Receivable including Collections and Billing

• Full cycle Accounts Payable; manage vendor relationships as needed
• Multiple bank reconciliations and record keeping
• Reconcile Fundraising Department receipts with the general ledger and the donor database
• Prepare journal entries and reconciliations for monthly general ledger close
• Interface with CHILD’s outside CPA firm

Reporting & Analysis:
Prepares and distributes financial statements

• Explain and document variances in “Budget vs. Actual” reports
• Analysis and reports for monthly general ledger close for the Managing Director, Department Heads and the Board of Trustees
• Assist with completion of the quarterly and annual regulatory filings (IRS 990)
• Support budget and forecasting activities
• Assist staff with preparing grant reports

Annual Budgets:
Assist Department Heads with budgeting for their areas

• Prepare Quick Books budget with input from Managing Director, Department Heads and Board of Trustees

Payroll:
Work with H.R. Manager in the preparation and processing of biweekly payroll for all employees

Banking/Cash:

• Process and/or deposit daily cash, check and credit card receipts
• Assist with banking activities like setting up new accounts and adding new signatures
• Coordinate and resolve various issues with bank such as cleared check differences, bank fee anomalies, targeted balance calculations and enhancements to online services as needed

Other:
Safeguard sensitive data through review and implemental of internal controls

• Conform with and abide by all regulatory guidance and internal policies & procedures
• Document policies, procedures and workflow for assigned areas of responsibility
• Contribute to department and organization special projects as assigned
• Support Executive with special projects and workflow process improvements
• Interface with Board of Trustees
• Perform other duties as assigned

MINIMUM REQUIREMENTS:
Education/Experience:
Bachelors degree in Accounting, Finance or Business desired

• Experience with non-profits preferred

Technical Skills and Prior Experience:

• Thorough understanding of Generally Accepted Accounting Principles (GAAP)
• Knowledge of Statutory accounting principles
• Knowledge of ADP Payroll
• Strong analytical and accounting skills
• Experience with capital campaigns
• Advanced experience with MS Word, MS Excel and MS Outlook
• Advanced knowledge of QuickBooks
• Must be able to effectively handle multiple projects simultaneously in a deadline driven environment
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• The individual will be expected to work with minimal up-front guidance

Language Ability:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence
• Speak effectively before groups of customers, employees or the Board of organization

Math Ability:

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages

Reasoning Ability:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands; reach with hands and arms and talk or hear. The employee is frequently required to sit; climb or balance; stoop, kneel or crouch. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

How to apply

Please send Cover Letter, Resume and References to:
Diane Hutton
Human Resources Manager
Children's Institute for Learning Differences
4030 86th Ave SE
Mercer Island, WA 98040
(206) 232-8680
(206) 232-9377 fax
DianeH@childrensinstitute.com