Posted by: George Pocock Rowing Foundation
Seattle, WA, US
Summary: The George Pocock Rowing Foundation (GPRF) endeavors to build and support high quality programs and facilities that promote access to rowing, excellence in rowing, and use rowing as a means to foster physical activity, health, leadership, and community engagement.
The George Pocock Rowing Foundation Office Manager will support the Executive Director through performance or management of all GPRF office operations including membership/accounting support for the Pocock Rowing Center (the community boathouse of the GPRF) and administrative support for the Executive Director, Board, and Board Committees.
Essential Duties and Responsibilities include the following. Other duties may be assigned:
- Coordinate all aspects of the administrative systems and facilities operations within the office, including maintaining an organized work environment, purchasing office equipment and supplies, coordinating facility maintenance and repair requests, responding to general requests for information and dealing with unexpected office related issues or problems as they arise.
- Support accounting activities which will include but not be limited to creating and sending of invoices, receiving payments, preparing and making deposits, and mailing payments to vendors.
- Provide excellent customer service to a wide variety of constituents.
- Manage member system database and perform routine membership support services (tracking of volunteer hours, new member orientation, etc.)
- Manage administrative volunteers.
- Maintain phone and voicemail systems, including answering phones when available; oversee information systems, including website, computer networks, and other major office communications systems.
- Provide logistical support for fundraising events.
- Maintain the GPRF and GPRF Programs calendars.
- Support GPRF Board, Executive Director, and volunteer staff through ad-hoc requests and regular meetings.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Bachelor’s degree required
- Minimum of three years of related experience, preferably with a non-profit organization.
- Must demonstrate a high level of customer service, attention to detail, and organizational and problem-solving ability.
- Ability to perform job duties with minimal supervision, effectively prioritize work, multi-task and adjust to changing workloads and deadlines.
- Willingness to work outside of office hours to support outreach and events.
- Ability to write routine correspondence. Ability to speak effectively before diverse populations, staff, and faculty.
- Proficiency with Microsoft Office & Quickbooks Pro
- While performing the duties of this job, the employee is frequently required to perform repetitive motions of the hands or wrists, sit, talk, and hear.
- The employee is occasionally required to reach and kneel.
- The employee must frequently lift and/or carry up to 40 pounds and occasionally push and/or pull up to 40 pounds.
- The employee may, from time to time, be required to walk up or down stairs carrying equipment alone or in groups of others.
- This position requires close vision.
- Work is generally performed indoors in a non-traditional office setting.
- Work is performed in and near an athletic facility and with distractive noise.
