Posted by: Tacoma Art Museum
Tacoma, WA, US
About Tacoma Art Museum
Tacoma Art Museum's nationally recognized exhibitions and innovative educational programs attract thousands of visitors annually to its galleries and events. By making connections for viewers which may not be instantly obvious, Tacoma Art Museum has developed a reputation for presenting 20th century art in a thought-provoking yet accessible manner. Tacoma Art Museum is a public-spirited institution featuring nationally recognized exhibitions and innovative educational programs. The museum has developed a reputation for presenting art in a thought-provoking yet accessible manner. Tacoma Art Museum’s strong commitment to Northwest art is evident in its collection as well as in the exhibition program.Job Description
- In partnership with Director of Development, manages and coordinates all aspects of the museum’s signature fundraiser to achieve event and budget goals.
- Organize and oversee procurement of all silent and live auction items.
- Work with Gala Committee on managing their work and tasks.
- Point of contact with all contracted service representatives. Provide oversight on all contracts. These include: Hotel Murano, Vangard, AA Party, Band, Auctioneer/AV and Lighting.
- Coordinates planning and administrative support for the event, including invitation lists, rsvp lists, and mailings.
- Serve as on-site event coordinator weekend of event.
- Coordinate any pre-event gatherings.
- Work with museum communications and marketing staff to develop communications plan and print materials. This includes invitations, website, program, PowerPoint presentations.
- Develops budgets and ensure accurate invoicing and accounting, and assists with other office work as time allows.
- Maintains positive relations with museum donors and patrons, and conducts other duties as assigned.
Desired Skills, Knowledge, and Abilities
Minimum Qualifications
- Goal-oriented with strong organizational and project management skills.
- Ability to foster and sustain relationships with a variety of members, donors and volunteers.
- Outstanding written and interpersonal communication skills.
- Experience in motivating and staffing volunteers .
- Computer proficiency: Microsoft Word and Office Suite including Excel/mail merge functions and fundraising database applications (Raiser’s Edge experience preferred); graphic design skills a plus.
Working Relationships
The Coordinator of Special Events reports to the Director of Development and will work closely with all museum staff and volunteers.Compensation and Timeline
Part-time hourly position at $13–$15 per hour starting June 1, 2012.Expected hours are:
- June–August, 20 hours per week
- September, 30 hours per week
- October, 40 hours per week
- November, 20 hours per week
To Apply
Position open until filled. Send cover letter, resume, and list of references to:Human Resources
Tacoma Art Museum
1701 Pacific Avenue
Tacoma, WA 98402
or email HR@TacomaArtMuseum.org
