Center Supervisor - Denise Louie Education Center (Seattle)

Job Title:                      Center Supervisor

Report To:                    Director of Child Development

Salary Range:              Grade 6 ($17.00 to $18.66 to per hour, to start, plus benefits)

General Description of Duties

The center supervisor is responsible for the overall facilitation of the delivery of classroom and educational services at each center. A center supervisor supervises teachers and teacher assistants and assists the staff in providing a quality preschool experience. The center supervisor will accomplish this by:

Specific Job Requirements for this Position

1.       BA or advanced degree in Early Childhood Education or BA/advanced degree in a related field with a minimum of 45 credits in early childhood education.)

2.       Three years experience teaching pre-school children.

3.       Previous supervisory experience

4.       Those skills and abilities which meet accepted levels of management and supervision; including professionalism, monitoring, supervision, organizations, analysis, and presentation.

5.       Excellent organization and time management skills

6.       Completion of 20 hours STARS training preferred or wiliness to acquire 20 hours STARS training or wavier with in first six month of employment

7.       Willingness to complete 10 hours of STARS training annually

8.       Valid Washington State Drivers License and access to reliable, insured, personal transportation with proof of current automobile insurance.

9.       Ability to work flexible schedule, including some evenings and weekends and any/all hours needed to complete job description requirements.

10.    Excellent Oral & Written Communication Skills

11.    Computer proficiency

12.    Knowledge of basic office equipment; copy, fax, voice mail etc.

13.    Food Handlers Permit

14.    Bi-lingual in a language spoken by a DLEC parents – Spanish or Somali preferred.

Job Duties:

Monitoring & Supervision

1.       Be knowledgeable about personnel policies, program procedures, and standards for each job role supervised.

2.       Monitor time, attendance and leave request for completeness and accuracy of supervised employees. Confer with staff as needed, regarding regular and punctual attendance.

3.       Establish and maintain work schedules that meet program standards, licensing, and labor laws.

4.       Recognize and share teacher’s accomplishments and foster positive staff moral. Provide appropriate feedback and support to enhance job performance.

5.       Monitor staff performance.

6.       Communicate emerging educational issues to the Director of Child Development on an ongoing basis, and submit a monthly education monitoring report summarizing the status of site issues.

7.       Submit all reports in a timely manner. Follow through on insufficient progress on performance standard compliance.

8.       Assist the Director of Child Development with Educational Policy decisions.

9.       Complete evaluations for new employees within 90 calendar days of employment.  A second evaluation is completed by the end of the first year.

10.    Meet with staff mid-year to review Professional Development plan and to discuss and document strengths and possible performance concerns or improvements needed

11.    Complete end of the year evaluations for staff before last day of program

12.    Ride bus one time during the year to evaluate the performance of the bus monitor.

Assure Health and Safety of Site:

1.       Ensure that all Head Start, licensing and OSPI standards are being met at the site.

2.       In collaboration with the Director of Child Development complete the required local inspections, monitor the physical space to prevent and correct hazards.

3.       Coordinate with DLEC administration to arrange for needed facility repairs and routine maintenance, document the activities.

4.       Support day-to-day kitchen operations, providing food contractor with feedback and requesting sack lunches for field trips. Ensure all food and kitchen supply purchasing documentation is submitted in a timely manor.

5.       Promote positive morale within the site and relationships with other sites.

6.       Follow procedures for emergencies and natural disasters.  Ensure that disaster and emergency plans are posted.  Review plans with staff regularly and make sure new staff are aware of emergency procedures.

7.       Make sure that the emergency preparedness materials/earthquake supplies, first aide and disaster kits are purchased, clearly labeled and assure all staff is aware of their availability.  During the course of the year, inform new staff about the location and availability of emergency supplies.

8.       Assure classroom staff practice, all necessary emergency drills with enrolled children.

Education Operations:

1.       As the site educational leader assure quality educational services by monthly observing classrooms, providing feedback, providing early childhood education resources information and guidance to staff.  Document activities.

2.       Provide teachers with educational resources; helping teacher’s problem solve and develop strategies that help children achieves individualized goals.

3.       Provide ongoing support for improving the educational programming ensuring that all implementation practices are developmentally appropriate, best practices and based on the most resent research.

4.       Support teachers in the collection and input of child outcomes data three times a year.  Work with Director of Child Development to analyze reports and plan for program improvement based on outcomes data.

5.       Monitor classrooms for appropriate family style meal service practices, serving portions, meals being served in a timely manner, teachers taking point of service meal counts, and accuracy of meal count documentation.

6.       Communicate effectively by checking in with teachers on a daily basis to troubleshoot and evaluate needs, facilitate center education staff meetings, provide written materials, sharing openly and honestly with appropriate staff, providing a communication link between site and support staff, observing confidentiality in all dealings related to program staff and families.

7.       Assist in implementing classroom field trips.

8.       Work with the Director of Child Development in developing partnerships with local community organizations/agencies who can further the educational opportunities of the children enrolled at DLEC.

9.       Offer and solicit new ideas and activities with staff through newsletters, memos and staff meetings.

10.    Find substitutes for classrooms to maintain required ratios at all times. Substitute in the classroom if other subs cannot be found.

11.    Support teachers in the implementation of developmental screenings, home visits and conferences

12.    Support with all screenings.

13.    Be a resource to teachers in regards to ill children, classroom accommodation plans, and minor emergencies and outbreaks

14.    Support funding source initiatives, such as early literacy, family literacy, language development, ongoing assessments, national testing, etc.

15.    Participate in program planning by reviewing operations and offering suggestions for improvements, engaging in discussions, planning and implementing new directions.

16.    Contribute to team effort by clarifying roles and expectations with co-workers, cooperating with co-workers to maintain program quality.

17.    Supervise and approve the use of site classroom budgets.  All items must be consistent with program philosophy and policies.

18.    Identify needed materials, equipment and supplies to enable staff to complete their job responsibilities.

19.    Submit all receipts and purchasing documentation to the Director of Child Development for processing.

Special Needs/Mental Health Services

1.   Supervise and monitor to ensure IEP goals are included in child’s IP and appropriate activities are developing to support each child in accomplishing the goals.

2.   Participate in monthly special services meeting, reporting information on each child who has an IEP, mental health concern, staff or parent concern or children who are in the referral process.

3.   Work in collaboration with Director of Child Development/Disabilities to ensure all necessary paperwork is completed to guarantee effective and timely referrals

4.   Coordinate classroom observations and staff meetings with mental health professionals. Participate in meetings to develop IEPs and classroom integration plans

Training & Staff Development:

1.       Develop professional development plans for site staff. and monitor progress.

2.       Assist staff in the identification of resources to support professional development needs, including information, training, activities, community resources, etc.

3.       Regularly observe in classrooms, review children’s files and team with teachers to assess and support curriculum implementation. Assist in supervising and training classroom substitutes and volunteers

4.       Review and monitor weekly lesson plans in advance of implementation and provide feedback

5.       Model effective behavior by being professional; giving positive feed back, being responsive and available to staff, being respectful of differences in teaching styles and by capitalizing on the strengths of individual staff members.

6.       Help teachers to problem solve and develop strategies that help children achieve individualized goals.

7.       Participate with the Director of Child Development in the design and implementation of all pre-service and in-service education trainings

Encourage and Support Parent Involvement:

1.       Provide leadership and guidance for education staff in the development and implementation of parent classroom meetings and “End of the Year Celebrations”.

2.       Ensure that the center environment is welcoming to families.

3.       Work with Director of Child Development and Director of Family and Community Partnerships to ensure that the monthly parent events have appropriate child development management staff present to welcome families and represent the content expertise of child development.

4.       Be an active member and attend all child development curriculum committee meetings.

Planning and Operation/Other Duties:

1.       Responsible for ensuring compliance with Head Start performance standards, Denise Louie        Education Center policies and procedures and any and all other applicable federal, state, local and licensing rules and regulations.

2.       Work as part of DLEC management team, which includes demonstrated use of generally accepted levels of management and supervision; including professionalism, monitoring, organization, analysis, and presentation.

3.       Promote the interests and concerns and advocate for child development staff.

4.       Contribute to short and long term planning by participating in DLEC self-assessment, the development and implementation of service delivery goals, and other group activities.

5.       Assist in the closing of files by ensuring that all child development information is complete and organized according to the file checklist.

6.       Act as a reporting agent for suspected cases of child abuse and neglect. Follow established program child abuse and neglect procedures to assure compliance and support as needed

7.       Collect and record volunteer hours and donations for “in-kind” and DLEC acknowledgement and transmit information to appropriate staff.

8.       Attend all meetings as required, both individual and group. Identify and attend meetings, conferences, and trainings which relate to job description and promote professional development.

9.       Other duties as assigned.