ADMINISTRATIVE COORDINATOR
Founded in 1970, Cascade Bicycle Club (Cascade) is a 14,000+ member nonprofit organization based in Seattle, Washington, dedicated to creating better communities through bicycling. Cascade is a local, regional and statewide leader in advocating for bicycle policy and infrastructure, producing world-class cycling events, educating youth and adult cyclists and promoting bicycle commuting. Cascade produces 13 major bicycle events and offers 1,300 free daily recreational rides annually. Cascade's sphere of influence includes environmental sustainability, health and fitness, youth development and livable communities. Cascade is directed by an elected, volunteer board and operates with 28 paid staff and hundreds of volunteers.
Position Purpose
The Administrative Coordinator fosters positive working relationships by communicating with organization teams and providing support, assistance and troubleshooting to promote organization efficiency and effectiveness. The Administrative Coordinator looks for ways to improve work practices and processes to ensure smooth administrative functioning of the organization and serve customers. The Administrative Coordinator is a key member of Cascade's operations team and an essential support to the organization's leadership. He or she also represents the organization with volunteers, members, contractors and the public.
We are seeking a go-getter who thrives in a fast-paced environment, surrounded by colleagues who are passionate about Cascade's mission. Candidates should find achievement in helping others and be confident working within a team and independently once given direction and deadline.
Responsibilities
• General Office Support: Provide general administrative support, including: answer phone and send routine correspondence, send greeting and condolence cards and gifts, maintain conference room calendar, maintain inventory and order office supplies, host and orient visitors to the office, assist with data entry as needed.
• Membership Support: Manage all administrative functions pertaining to membership, keep membership database current, organize and supervise office volunteers, prepare materials for mailings, track inventory, assist members with problems and other related duties.
• Fundraising Support: Enter donations and other receipts into the database, prepare and mail thank-you letters, provide administrative support for organization events.
• Leadership Support: Collaborate with Executive and Deputy Directors to coordinate logistics for board, leadership team and staff meetings, trainings and retreats; organize and update policies, procedures and all administrative manuals and files; prepare orientation packets and provide other administrative support as requested.
• Facilities Support: Coordinate the organization's facilities, furnishings and office machinery, including liaising with vendors, landlord, and service providers.
• Human Resources Support: Coordinate administrative component of new hire orientation, maintain and update employee manuals, assist with employee recognition program, communicate HR updates to staff, assist with hiring processes as needed.
• Other duties as assigned
Skills and Experience Required
• BA/BS degree or equivalent.
• Two years of relevant experience in office administration.
• Prior event coordination or project management experience.
• Strong organizational skills and ability to work independently with direction. Must follow through on assignments and meet deadlines, be attentive to detail, and have the ability to manage multiple projects in a fast-paced environment.
• Excellent interpersonal skills, a collaborative style and can-do attitude; confident and poised with the public.
• Clear communication style, both oral and written.
• Demonstrated ability and interest in working in a collaborative team environment.
• Proficiency with technology required, including MS Office and website content management. Demonstrated proficiency using a CRM; experience with Drupal and/or Civi CRM a plus.
• Must be willing to work as part of a team, strive for excellence, be proactive and solution-driven.
Skills and Experience (Desirable)
• Experience working for nonprofit organizations.
• Experience supporting organization leadership.
• Interest in bicycling a plus.
Employment Specifics
• Full-time, salaried position with some evening and weekend work required.
• Reports to and is supervised by the Deputy Director.
• Six-month probationary performance review by supervisor.
• Annual performance reviews at hire date.
• Monetary compensation commensurate with qualifications and experience; benefits package.
APPLICATION PROCEDURE
Please send a resume and cover letter stating why you should be considered for the position by Monday, March 26, 5 p.m.
No phone calls please.
Cascade Bicycle Club is an Equal Opportunity Employer. Women, persons of color, and individuals with disabilities are encouraged to apply. Employment at CBC is of an at-will nature.
- Location: Magnuson Park
- Compensation: Monetary compensation commensurate with qualifications and experience; benefits
- This is at a non-profit organization.
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.
