About Us: Hamilton Friends is a growing Seattle based, nationally focused non-profit organization. Our mission is to identify young Americans who, like the young Alexander Hamilton, demonstrate leadership abilities, academic excellence, a passion for public service and financial need– and, through practical training programs, internship experiences and financial assistance, help them reach their highest personal and career goals. Please view our website to learn more about our organization and programs at www.hamiltonfriends.org
Reports to: Executive Director
Position Summary: The Development and Communications Coordinator is responsible for supporting development and communications/marketing activities and providing administrative support to the Executive Director and Program Director. This position will also manage many day-to-day operations at the Hamilton Friends office.
Scope and Impact: The Development and Communications Coordinator plays an important role by providing administrative support to the Executive Director and Program Director, and supporting all fundraising and communications activities including donor and public relations, monthly eNews, direct mail appeals, program or membership events, and electronic communications tools.
Principle Responsibilities:
- Advance the cultivation and stewardship efforts of the Executive Director, Founder & Senior Director and Board of Directors by providing administrative support. Assist with scheduling and tracking donor communications and appointments.
- Coordinate production, updates and printing of organization branded collateral.
- Coordinate production and regular distribution of monthly eNews.
- Support Executive Director and Grant Writer in tracking of grant prospects and deadlines as well as generating grant reports/program evaluation summaries.
- Draft small communications pieces – including press releases – as needed or required.
- Manage the organization’s database, including processing/tracking gifts and volunteer hours, prepare acknowledgement letters and other correspondence, generating queries, and pulling lists and reports. Update constituent information with care and accuracy.
- Maintain foundation, corporation and individual donor files.
- Create monthly fundraising, website and e-news reports and other database reports as needed.
- Maintain and update organization website.
- Coordinate production and mailing of appeal letters, annual report and other large scale correspondence/publications.
- Maintain guest lists, gather and prepare registration materials and other duties as assigned for events.
- Coordinate details associated with Hamilton Friends Committee Meetings and Board Meetings (i.e. prepare and distribute notices, manage RSVPs, agendas, minutes, etc.).
- Assemble information packets for events and meetings.
- Manage business operations and ensures administrative health of AHFA - coordinate information systems, including website, computer networks, telephone systems, and other major office communications systems.
- Other duties as assigned by the Executive Director. In the short term: support student information tracking, book student travel/logistics, and manage external communication regarding upcoming Program Director hiring process.
Possible performance measures:
- Number of donations processed and acknowledged within 24 to 48 hours.
- Increase in number of organizational and individual contacts/donors.
- Success in maintaining accuracy of database records and accuracy of fundraising reports.
- Success in coordinating the production of direct mail appeals, e-news and annual report.
- Success in juggling multiple tasks and meeting or beating deadlines.
- Feedback from board members, donors, volunteers, students and community members that interact with the organization.
- Others - as determined by Executive Director.
Qualifications and Required Background:
- A minimum of three years' experience in an administrative position, preferably in a not-for-profit development office
- Proficiency in Microsoft Word, Excel and PowerPoint, Database management experience – SalesForce – is a plus
- Experience updating web content
- Excellent verbal and written communications skills
- Ability to present information concisely and effectively, both verbally and in writing
- Ability to organize and prioritize work, and work within deadlines
- Ability to work independently with little supervision and be a self-starter
- Excellent interpersonal skills
Approximate work schedule: 20 hours/week. The Development and Communications Coordinator will set a regular weekly schedule during business hours of Monday – Friday 8am – 5pm with the approval of the Executive Director.
Compensation: Pay range $12 - $16/hour DOE.
To apply:Please send a 1) one page cover letter describing your qualifications, 2) resume, 3) a one page writing sample, and 4) three professional references including phone number and email to: mlyons@hamiltonfriends.org.
Priority consideration will be given to all applications received by 5pm February 27th, 2012. Incomplete applications will not be considered. Please, no phone calls.
Please do not contact job poster about other services, products or commercial interests.
Hamilton Friends is an equal opportunity employer.
